--- title: "AI for property managers: minutes and cost shares | ekory" description: "AI agents for property managers: bylaws, meeting minutes, cost-share tables and supplier contracts in one place. Who pays for what, with the resolution." url: https://ekory.ai/property-managers language: en italian: https://ekory.ai/it/property-managers.md updated: 2026-10-10 --- # Who pays for what, with the resolution. While the owner is on the phone. Bylaws, meeting minutes, cost-share tables and supplier contracts for every building you manage, in one place. Your office answers owners with the resolution and the page, even when the manager is at an owners' meeting. _Example: On the phone, an owner asks who pays for the balcony edges: the Eko answers with the rule in the bylaws and its article._ ## Sound familiar? ### “Who pays for the balcony?” The same question comes in every week, from different buildings. The answer is in minutes from years ago, and only the manager knows where to find it. ### Thirty boxes and no index. When you take over a building, minutes, contracts and cost tables arrive in no particular order. Working out what the owners decided over the last ten years takes weeks. ### Approved in March, forgotten by October. The owners approved a new gate, with new remotes paid by the building. Six months later nobody remembers what was promised, and the argument starts again. ## The questions that all go through one person today. With ekory they get an answer in seconds, with the source. Evenings and weekends too. - Who pays to repair this balcony? - How much does unit 5 pay for the new elevator? - What did we promise about the courtyard gate? - Which of the three roof quotes is the best deal? - Does the cleaning contract cover the lobby windows? - Draft the notice for the annual owners' meeting. _Example: Eko Owners finds the facade resolution, with the date, the shares and the installments, while the owner waits on the phone._ ## One Eko each for owners, suppliers and meetings. One archive. **Eko Owners** For whoever answers the phone Who pays for what and what the owners decided, with the resolution and the bylaw article. **Eko Suppliers** For maintenance Contracts, quotes side by side and every building's deadlines, flagging what doesn't add up. **Eko Meetings** For the property manager Meeting notices and draft minutes on your template, and what's left to do after each resolution. Already using ekory: Zetamed, Molteni&C, Tohatsu, Würth, Petzl, Dada [Read the customer stories](https://ekory.ai/case-studies) ## Shared where it helps, private where it matters. - Each team member sees the buildings they manage. - Accounts and late payers stay with whoever handles them. - Conversations are private. [Security and data](https://ekory.ai/security) ## What property managers ask before they start. ### Can it read scanned minutes and typewritten bylaws? Yes. ekory reads PDFs, scanned ones too, like typewritten bylaws and signed minutes, as well as Excel sheets, Word documents and photos. It answers citing the document and the page, and when two documents disagree, say the bylaws and a later resolution, it tells you instead of choosing on its own. ### Can each team member see only the buildings they manage? Yes, if you decide so. Create a group per team member or per area and share with each only their buildings' folders: accounts and late-payment files stay with whoever handles them. Each Eko reads only the folders you give it, and everyone's conversations stay private. ### Do we have to move our buildings' documents? No. ekory reads files where they already are, in Google Drive, SharePoint, OneDrive or Notion, and stays up to date when you add minutes or a contract, without changing anything. For archives on your office server there's the company file server connection. Cost breakdowns and annual accounts exported from your property management software are read like any other file. ### How much does it cost for an office of 4 people? For 4 people the total is €239 a month, excluding VAT: €199 for the platform plus €40 for the people. The price depends on the people in your office, not on how many buildings you manage. Pay annually and you pay for 10 months out of 12; the [pricing page](https://ekory.ai/pricing) works it out for your team. ### Does owners' personal data stay confidential? Yes. Your data is stored in Europe and your content is never used to train AI models: it's written into the contracts with AI providers, including Google. Permissions apply to every document, folder and Eko and are checked on every question, and conversations stay private. For GDPR, a data processing agreement is available: the details are on the [security page](https://ekory.ai/security). ## The same method, in other trades. - [**Accounting firms** Circulars, deadlines and client files, with the source, even in tax season.](https://ekory.ai/accounting-firms) - [**Payroll consultants** Collective agreements, payslips and circulars: answers for clients without starting over.](https://ekory.ai/labor-consultants) - [**Law firms** The firm's opinions, filings and precedents, found with the page, kept confidential.](https://ekory.ai/law-firms) - [**Engineering firms** Reports and proposals you already wrote, found in a minute.](https://ekory.ai/engineering-firms) - [**Insurance brokers** Policy wordings and client cover: what's covered, with the clause.](https://ekory.ai/insurance-brokers) - [**Manufacturing** Every showroom gets finishes, sizes and prices right, and your network learns every new collection.](https://ekory.ai/manufacturing) [All industries](https://ekory.ai/industries) ## Tell us about your most complicated building. We'll show you who pays for what, with the resolution. For the first call, the bylaws, one set of minutes and the cost-share tables of one building are all we need.