// ekory for Wedding Planners
Years of suppliers, venues, timelines and quotes scattered across Excel files, server folders and your inbox. ekory pulls all of it into one shared brain, so your studio spends its hours on couples and creativity, not on hunting for a florist in Naples.
// The hidden cost of a great studio
You are paid for taste, calm and execution under pressure. But most of the week disappears into the parts that don't need you: chasing suppliers, re-finding venues, rebuilding the same plan by hand. None of it is hard. All of it is slow.
// 25 years, scattered
Florists, lighting crews, marquee builders, scenographers, craftspeople: built up over decades, spread across separate spreadsheets and folders on a server. New ones arrive in your inbox every week and never get catalogued, because there's never time. So when a couple needs a florist in Naples, you scroll, you filter, you try to remember who was good.
The archive exists. It's just impossible to search.
// The venue time sink
For every event you hunt for new venues: capacity, hours, music limits, indoor or outdoor, whether you'll need a marquee. It takes hours. And the cruel part: when you finally find good ones, you don't log them, because logging them costs even more time. So next wedding, you start the search again from zero.
The research never compounds. It just repeats.
// The plan rebuilt by hand
Every wedding you write the timing by hand (every action, every hour, every material, for couples and suppliers alike). When the truck unloads. When the lighting crew arrives. When the candles get lit. You draft it as a story, then reshape it into a grid. It works. It also eats the morning, every time.
The knowledge is in your head. The format is the friction.
// Standing still isn't neutral
There are more planners every year, and the good ones are starting to use AI for exactly this: the catalogue, the search, the busywork. Doing nothing doesn't keep things the same. It quietly puts you behind, one wedding at a time.
// How ekory fits your studio
No migration. Bring what you already have (Drive, your server, spreadsheets, Word docs, PDFs, even the venue sites you follow) and let it become searchable, current, and shared across the team.
Connect Drive, your server, your supplier sheets, your PDFs and the websites you already trust. Messy is fine: a European literary agency poured 15,000 sales PDFs a year into ekory, work that used to take six people copy-pasting all year long.
Ask the agent to sort the chaos (florists with florists, photographers with photographers, venues with venues) reading the meaning of each file, not just its name. Minutes, not months.
"A venue near Como for 200, outdoor ceremony, external catering allowed." ekory reads everything and answers. The more specific you are, the sharper it gets: across six venues or six thousand.
One agent scrapes the venue sites you follow every day and adds what's new to your archive automatically. Another tracks each wedding: what's booked, what's missing, what to send next.
The venue search that used to take an afternoon, answered in a sentence.
From your own archive, and from the sites your agents keep current.
Find me a venue near Como for 200 guests, outdoor ceremony, and a kitchen that allows external catering.
Three matches from your archive, plus two new ones the agent added this week:
// The same question, every wedding. Asked once, answered from everything your studio already knows.
// Across the studio
The same core, changing context the moment you need it.
25 years of suppliers in separate Excel files. Inbound requests pile up in the inbox, uncatalogued. Finding "florist, Naples" means scrolling and guessing.
One searchable brain across every sheet and folder. New suppliers filed automatically by what they do. Ask in plain words, get the right name, with history attached.
Hours per wedding hunting for venues by capacity, hours and music limits. New finds never logged, so the search restarts from zero every time.
An agent scrapes the venue sites you follow daily and keeps the archive current on its own. You ask; it shortlists. The research finally compounds.
Write the day as a story in Word, then reshape it into an Excel timeline by hand (for couples and suppliers) every single wedding.
Tell it the day in your own words. It returns a clean, structured timeline (actions, hours, materials, owners) ready for the couple and every supplier.
No single view of where a wedding stands. What's booked, what's missing, what to chase: pieced together from memory and a dozen files.
Ask "where are we on the Bianchi wedding?" It reports what's done (venue, catering) and what's left, then drafts the supplier email to close the gap.
Past quotes and supplier costs live in old files nobody reopens. Each new estimate is rebuilt from scratch, with no easy way to check what similar weddings actually cost.
Drop in your quotes and cost sheets. Ask what a comparable wedding ran, pull real numbers per supplier, and draft a new estimate on top of everything you've priced before.
Couples struggle to picture the setup. Mood is described in words, or mocked up slowly by hand, and the vision only lands on the day.
Upload a venue photo and ask: "yellow flowers and candles on the tables." It edits the image so the couple sees the look in seconds. The more detail you give, the truer the result.
// What stays yours
The relationship with your couples stays yours: the WhatsApps, the calls, the "how are you holding up." That part should feel human, and it stays human. ekory takes the weight that shouldn't: supplier emails, the catalogue, the timelines, the venue hunts, the office work that quietly drains your week. You keep the part only you can do. It takes the part that was never the point.
Delegate the operations. Never the emotion.
// Governance
Your suppliers, your venues, your couples' details: held in one place, on European infrastructure, with control over who sees what.
Send us what you already have: a supplier sheet, a few venue sites, one real wedding. We'll build a working Eko and show you, side by side, what changes. No migration. No commitment. Just proof.
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